APPENDIX1
STANDARD CONTRACT PROVISIONS
INTERNATIONAL GENERAL RULES OF A GREEMENT
1 GENERAL PROVISIONS
1.1 Scope of Services
The services to be performed
by the Consulting Engineer under this Agreement (hereinafter called 'the Services')
are described in the Scope of Services set forth in Appendix A.
1.2 Relationship between the Parties
Nothing contained herein
shall be construed as establishing or creating a relationship of master and
servant of principal; and agent.
1.3 Language/s and Law
There shall be stated in Part
II of these International General Rules:
(a) the
language or languages in which the Agreement shall be drawn up;
(b) the
language according to which the Agreement is to be construed and interpreted,
designated the 'Ruling Language';
(c) the
country or state, the law of which, is to apply to the Agreement and according
to which the Agreement is to be construed.
1.4 Changes in Legislation
If in the country in which
the project is being carried out there should occur, subsequent to the date of
this Agreement, changes to any National or State Statute, Ordinance, Decree or
other Law or any regulation or by-law of any local or other duly constituted
authority, or the introduction of any such State Statute, Ordinance, Decree,
Law, regulation or by-law which causes additional or decreased cost to the
Consulting Engineer in the performance of his services, such additional or
reduced cost shall be paid by or credited to the Client and the agreed
remuneration adjusted accordingly.
1.5 Definitions
Words importing the singular
only also include the plural and the masculine includes the feminine and
vice-versa where the context requires. The word 'days' denotes calendar days.
1.6 Headings
The headings in these
International General Rules of Agreement (Parts I and II) shall not be deemed
to be part thereof or be taken into consideration in the interpretation or
construction thereof or of the Agreement.
1.7 Notices
All notices under this
Agreement will be given in writing and will be deemed to have been given if
delivered by one of the following means:
- personal delivery to the
designated representative of each of the Parties;
- by telex;
- by telegram;
- by registered post
at the specific designation
of the Parties as set forth in Part II of this Agreement.
2 COMMENCEMENT, COMPLETION,
ALTERATION AND TERMINATION OF THE AGREEMENT
2.1 Agreement in Force
The Agreement is considered
to have come into force immediately all the necessary signatures as stipulated
in Part II of this Agreement have been appended.
2.2 Commencement Date
The Consulting Engineer shall
commence the Services within the period stated in Part II of this Agreement.
2.3 Completion Date
The Services shall be
completed within the period stated in Part II of this Agreement or as
alternatively agreed in writing between both Parties.
2.4 Alterations
Should circumstances arise
which call for modifications of the Agreement these may be made by mutual
consent given in writing. Proposals in this respect from one party shall be
given due consideration by the other party.
2.5 Assignment
The Consulting Engineer shall
not, without the written consent of the Client, assign the benefits, other than
the assignment of any monies due or to become due under this Agreement.
The Consulting Engineer shall
not, without the written consent of the Client, in any way assign or transfer
the obligations of this Agreement or any part thereof.
2.6 Death of the Client
The Agreement shall not be
dissolved by the death or demise of the Client. His rights and obligations
shall pass to his successors.
2.7 Partnerships
(a) Addition
of Partner(s)
Should the
Consulting Engineer be a partnership and at any time take an additional partner
or partners he or they shall thence be deemed to be included in the expression
'the Consulting Engineer'.
(b) Withdrawal
of Partner(s)
Should the
Consulting Engineer be a partnership the Agreement shall not be dissolved by
the death or withdrawal of one or more members of the partnership.
2.8 Sub-Contracts
Any sub-contract or
modification or termination thereof relating to the performance of the Services
by the Consulting Engineer shall be made only with the advance written
agreement of the Client.
2.9 Postponement and
Termination
2.9.1 By Notice of the Client
The Client may by written
notice to the Consulting Engineer at any time give prior notice of his
intention to abandon the Services, in whole or in part, or terminate this
Agreement. The effective date of termination of this Agreement shall not be
less than sixty (60) days after receipt of such notice, or such other shorter
or longer period as may be agreed between the Parties. Upon receipt of such
notice the Consulting Engineer shall take immediate steps to bring the
Services to a close and to reduce expenditures to a minimum.
2.9.2 Force Majuro
The Consulting Engineer shall
promptly notify the Client, in writing, of any situation or event arising from
circumstances beyond his control and which he could not reasonably foresee
which makes it impossible for the Consulting Engineer to carry out in whole or
in part his obligations under this Agreement. Upon the occurrence of such a
situation or event the Services shall be deemed to be postponed for a period of
time equal to that caused by the Force Majuro and a reasonable period not
exceeding one (1) month to remobilize for the continuation of the Services.
2.9.3 Default by the Client
The Consulting Engineer may
by written notice to the Client terminate this Agreement:
(a) If he has
not received payment of that part of any invoice which is not contested
within sixty
(60) days of submission thereof;
(b) If the
Services have been postponed as provided for in Clause 2.9.2 and the
period of
postponement has exceeded six (6) months.
2.9.4 Entitlement of Consulting
Engineer upon postponement or termination
Upon postponement of the
Services or termination of this Agreement under Clause 2.9.1, 2.9.2 or 2.9.3
and subject to the obligation of the Consulting Engineer to reduce expenditure
to a minimum as stated in Clause 2.9.1, the Consulting Engineer shall be
entitled to receive the remuneration due up to the effective date of
postponement or termination and reimbursement in full for such of the costs
specified in Appendix D as shall have been incurred prior to the effective
date of such postponement or termination and for all costs incidental to the
orderly termination of the Services, including return travel of the Consulting
Engineer's personnel, their dependents and effects.
2.9.5 Inability
of an Individual Consulting Engineer to Perform
Should the Consulting
Engineer be an individual person and, for any reasons beyond his control and
which he could not reasonably have foreseen and for which he is not
responsible, be unable to perform his obligations under the Agreement or have
it performed entirety, the Agreement terminates without prejudice to the
accrued rights of either party against the other.
The Client shall in that case
pay the Consulting Engineer or his Successors and Assigns upon surrender of the
documents necessary for the continuation of the Services, in so far as they are
available, such part of the remuneration as corresponds to the state of the
Services under the Agreement, including any reimbursable costs and those
termination costs (if any) ensuing for the Consulting Engineer or his
Successors and Assigns from contracts already entered into in respect of the
Agreement.
2.9.6 Default by the
Consulting Engineer
The Client shall notify the
Consulting Engineer, in writing, if he considers that the Consulting Engineer
is not discharging his obligations under this Agreement, stating the reasons therefore.
In the event that the Consulting Engineer does not respond to such notice
within fifteen (15) days the Client may deem the Agreement terminated. In this
event the Consulting Engineer shall be entitled to receive the remuneration due
for services rendered up to the date of notification of default and
reimbursement in full for such of the costs specified in Appendix D as shall
have been properly incurred prior to the date of notification of default.
2.9.7 Claims for Default
Any claim for damages arising
out of default and termination shall be agreed between the Client and the
Consulting Engineer or, failing agreement, shall be referred to arbitration in
accordance with Clause 6 of this Agreement.
2.9.8 Rights and Liabilities of Parties
Termination of this
Agreement, for whatever reason, shall not prejudice or affect the accrued
rights or claims and liabilities of either party to this Agreement.
3 THE
RIGHTS AND DUTIES OF THE CONSULTING ENGINEER
3.1 The Consulting Engineer shall exercise all
reasonable skill, care and diligence in the performance of the Services under
the Agreement and shall carry out all his responsibilities in accordance with
recognized professional standards. The Consulting Engineer shall in all
professional matters act as a faithful adviser to the Client and, in so far as
any of his duties are discretionary, act fairly as between the Client and third
parties.
The Consulting Engineer, his
employees and sub-contractors, whilst in the country in which the Services are
being carried out, shall respect the laws and customs of that country.
3.2 The remuneration of the
Consulting Engineer charged to the Client according to Appendix D shall
constitute his only remuneration in connection with the Agreement and neither
he nor his personnel shall accept any trade commission, discount, allowance or
indirect payment or other consideration in connection with or in relation to
the Agreement or to the discharge of his obligations hereunder.
3.3 The Consulting Engineer
shall not have the benefit, whether directly or indirectly, of any royalty on
or of any gratuity or commission in respect of any patented or protected
article or process used on or for the purposes of the Agreement unless it is
mutually agreed in writing that he may.
3.4 The Consulting Engineer will provide all the
expert technical advice and skills which are normally required for the class of
services for which he is engaged. Where specialist technical advice or
assistance is required, beyond that committed under the Scope of Services in
Appendix A, the Consulting Engineer may with the prior written agreement of the
Client arrange for the provision of such services. The Client shall pay for all
such services.
However, the Consulting
Engineer shall retain full and unseverable responsibility for all the Services
which he is committed to render under this Agreement.
3.5 The copyright of all
documents prepared by the Consulting Engineer in connection with the Agreement
rests with the Client. The Consulting Engineer may take copies of such
documents but shall not use the contents thereof for any purpose unrelated to
the Services without the prior written approval of the Client.
3.6 Equipment and materials
furnished to the Consulting Engineer by the Client or purchased by the
Consulting Engineer with funds wholly supplied or reimbursed by the Client
shall be the property of the Client and shall be so marked. Upon completion or
termination of the Services the Consulting Engineer shall furnish to the Client
inventories of the equipment and materials referred to above as it then remains
and dispose of same as directed by the Client.
4 LIABILITY OF THE CONSULTING ENGINEER
4.1 Notwithstanding anything
herein contained to the contrary, the Client shall indemnify and hold harmless
the Consulting Engineer for and against any and all claims, damages, expenses
or costs (including those asserted by third parties) directly or indirectly
related to the Services to the extent that such claims, damages, expenses and
costs exceed in total the Consulting Engineer's liability as stated in Part II
of this Agreement.
This indemnification and hold
harmless by the Client shall not apply in cases where such claims, damages and
expenses arise from gross negligence or criminal action from the Consulting
Engineer.
4.2 The liability of the
Consulting Engineer expires as specified in Part II of this Agreement.
4.3 The Consulting Engineer
shall be liable for any violation of legal provisions or rights of third
parties in respect of patents and/or copyrights introduced into documents
prepared by him.
4.4 Unless notice to the
contrary is given in writing by the Client, the Consulting Engineer shall, at
the Client's expense, take out and maintain, on terms and conditions approved
by the Client, insurance against third party liability and against loss of or
damage to equipment purchased, with funds provided by the Client, for the sole
use of the Consulting Engineer in the execution of the Services, provided that
the Consulting Engineer shall use his best efforts to maintain at his own
cost, reasonable professional liability coverage.
4.5 The Consulting Engineer
has no liability whatsoever for any damage resulting from any act of the Client
which is not covered by the Scope of Services or the Consulting Engineer's
instructions or written advice.
5 OBLIGATIONS OF THE CLIENT
5.1 The Client shall furnish
without charge and within a reasonable time all pertinent data and information
available to him and shall give such assistance as shall reasonably be
required by the Consulting Engineer for the carrying out of his duties under
this Agreement. The Client shall give his decision on all sketches, drawings,
reports, recommendations and other matters properly referred to him for
decision by the Consulting Engineer in such reasonable time as not to delay or
disrupt the performance by the Consulting Engineer of his Services under this
Agreement.
5.2 The Client shall facilitate
the timely granting to the Consulting Engineer, and any of his personnel and,
where applicable, their dependents, in respect of the country where the
Services are to be carried out, of:
(a) Necessary
visas, licenses, permits and customs clearance for entry and exit;
(b) Unobstructed
access to all sites and locations involved in carrying out the Services;
(c) The
privilege of bringing into the country reasonable amounts of foreign currency
for the purposes of the Services or for the personal use of such personnel and
of withdrawing any such amounts as may be earned therein by such personnel in
the execution of the Services;
(d) A firm
authorization from the country's Central Bank or other appropriate authority
that the foreign exchange component of the remuneration under this Agreement
shall be allowed to be transferred to the Consulting Engineer's home country;
(e) Repatriation
in the event of emergencies.
5.3 The Client will
facilitate the clearance through customs of any equipment, materials and supplies
required for the Services and of the personal effects of the Consulting
Engineer's personnel.
5.4 Except when exemption has been arranged, the
Client shall compensate the Consulting Engineer for the unrecovered cost of
any taxes, duties, levies and other impositions under the laws and regulations
in the country where the Services are carried out in respect of:
(a) Any
payments made to the Consulting Engineer or the personnel he brings from other
countries for the purpose of carrying out the Services;
(b) Any
equipment, materials and supplies brought into the country for the purpose of
carrying out the Services and which, after having been brought into the country,
will be subsequently withdrawn therefore;
(c) Any
property brought into the country by the Consulting Engineer or his personnel
for their personal use or consumption which, after having been brought into the
country, will, if not consumed, be subsequently withdrawn therefore upon the
departure of the Consulting Engineer and his personnel;
(d) Any stamp
and other duties payable on documents.
5.5The Client shall make
available, free of charge, to the Consulting Engineer and his personnel, for
the purpose of the Services, the equipment and facilities described in Appendix
C.
5.7 It the anticipated
equipment and/or facilities are not forthcoming the Client and the Consulting
Engineer shall agree on how the affected part of the Services shall be carried
out and upon a revised remuneration therefore.
5.8 The Client will in
conjunction with the Consulting Engineer arrange for the selection and
provision of counterpart personnel where required, as indicated in Appendix C
hereto. Counterpart personnel will be trained by and work under the exclusive
direction of the Consulting Engineer. In the event that any member of the
counterpart personnel fails to perform adequately the work assigned to him by
the Consulting Engineer, provided such work assignment is consistent with the
position occupied by the staff member, the Consulting Engineer may request that
he be replaced and such request shall not be unreasonably refused.
If counterpart personnel are
not provided in accordance with Appendix C, the Client and the Consulting
Engineer shall agree on how the affected part of the Services will be carried
out and upon a revised compensation therefore.
5.9 The Client undertakes to
arrange the provision of services from others in accordance with Appendix C
hereto. The Consulting Engineer shall co-operate with the firms and/or individuals
listed in the Appendix.
In the event that the
Consulting Engineer is delayed in obtaining the services from others set forth
in Appendix C he shall notify the Client of such delay and shall be entitled to
appropriate time extension and proportional remuneration for completion of the
Services.
If the anticipated services
are not forthcoming, the Client and the Consulting Engineer shall agree on how
the affected part of the Services will be carried out and upon a revised
remuneration therefore.
The Client shall hold the
Consulting Engineer harmless against any losses or claims resulting from the
failure of others to provide the services to be arranged by the Client in
accordance with Appendix C.
6 SETTLEMENT OF DISPUTES
6.1 Any dispute or difference
arising out of the Agreement, including those considered as such by only one of
the Parties, shall be finally settled under the Arbitration Rules and
Procedures stipulated in Part II of this Agreement. The Arbitrator's decision
shall be final and binding on both parties. The resulting award shall be in
lieu of any other remedy.
The Arbitrators) will not be
of the nationality of either the Client or the Consulting Engineer.
7
PERSONNEL
7.1 The Services shall be
carried out by personnel specified in Appendix B hereof for the respective
periods of time indicated therein, provided that the Consulting Engineer may
make such reasonable adjustments in such periods as may be appropriate to
ensure the efficient performance of the Services.
7.2 The Consulting Engineer
shall designate a Project Leader to be in charge of the project and to be
responsible for liaison between the Client and the Consulting Engineer.
7.3 Should it become
necessary to replace any person specified by name in Appendix B hereof, the
Consulting Engineer shall forthwith arrange for such replacement with a person
of comparable experience.
The party requesting the
replacement shall be responsible for the financial consequences thereof,
except in the cases when the Consulting Engineer's personnel are replaced for
reasons of proved misconduct, inability to perform or violation of laws.
All such requests, for
whatever reason, must be presented in writing with the particular reasons
stated.
7.4 The Client's individual
experts, if any, assigned to participate in the Services and specified in
Appendix C hereof, shall only be appointed with the agreement of the Consulting
Engineer and shall be remunerated by the Client. These experts may not be
removed or replaced except by the Client acting in consultation with the Consulting
Engineer. In all other respects such persons shall be subject to the administrative
direction and supervision of the Consulting Engineer.
Notwithstanding the
appointment of such persons by the Client, the Consulting Engineer shall at all
times retain full and unseverable responsibility for the due performance of
his obligations hereunder. and for the satisfactory completion of the Services.
The Client shall be liable for these experts' errors and/or omissions unless
otherwise stated in Part II of this Agreement.
8 REMUNERATION OF THE CONSULTING ENGINEER
8.1 The Client shall
remunerate the Consulting Engineer in respect of the Services in accordance
with the conditions set forth in Appendix D.
8.3 In the case of delay on the part of the
Client the Consulting Engineer, to the extent that such delay results in extra
cost, shall be entitled to additional remuneration. Such additional
remuneration shall be computed on a time basis together with all reimbursable
costs incurred.
8.4 If the remuneration is
stipulated as a lump sum plus reimbursable costs an agreed index for escalation
of the sum shall be specified in Appendix D.
9 PAYMENTS TO THE CONSULTING
ENGINEER
9.1 The Client shall effect
payments to the Consulting Engineer in accordance with the payment schedules
and in the manner set forth in Appendix D.
9.2 Amounts due to the
Consulting Engineer shall be paid promptly. If the Client fails to pay the
Consulting Engineer within forty-five (45) days the Client shall pay interest
as from the date of receipt of the invoice at the rate specified in Appendix D.
9.3 If any item or part of an
item of an invoice rendered by the Consulting Engineer is disputed or subject
to question by the Client, the payment by the Client of that part of the
invoice which is not contested shall not be withheld on those grounds and the
provisions of Clause 9.2 shall apply to such remainder and also to the disputed
or questioned item to the extent that it shall subsequently be agreed or
determined to have been due to the Consulting Engineer and interest at the rate
specified in Appendix D shall be paid on all disputed amounts finally
determined payable to the Consulting Engineer.
9.4 All payments made by the
Client on account of foreign exchange costs shall be available for repatriation
by the Consulting Engineer unless specific provision to the contrary is
included in Appendix D.
9.5 Whenever it shall be
necessary to evaluate one currency in terms of another for the purpose of the
payment of an amount specified in Appendix D the rate of exchange applicable
shall be the selling rate published by an official source, in the country where
the Services are being carried out, on the date the payment was due.
9.6. Except in the case of
lump sum agreements the Client may nominate a reputable firm of accountants to
audit all amounts claimed by the Consulting Engineer. Advance written notice of
not less than three (3) working days must be given to the Consulting Engineer
by the Client, or the firm of accountants, of such audit which shall be carried
out during normal working hours at the place where the records are maintained.
1. The subject matter included
under this heading has been excerpted with some modification from
INTERNATIONAL GENERAL RULES
OF AGREEMENT - PART II CONDITIONS OF GENERAL APPLICATION
2. The following notes are
intended as an aide-memoirs in the preparation of clauses (some of which are
dealt with, but not exhaustively, in Part I) which will vary as necessary to
take account of the circumstances and the locality where the works are carried
out. These variable clauses which must
be specially prepared to suit each particular agreement should cover such of
the under mentioned matters and any others as are applicable.
(a) Language/s and law
Language/s in which the
Agreement is drawn: ______________________
Ruling language:
________________________
The law to which the
Agreement is to be subject:
(b) Notices
Client's address and
responsible official: ____
Client's alternative address
for cables and telex:
Consultant's address:
Consultant's alternative
address for cables and telex:
(c) Authorized signatories
Signatures required for this
Agreement to be effective:
Client Consultant
(d) Commencement date
The services shall be
commenced within ______________________
days/weeks after the Agreement
has come into force.
(e) Completion date
The services shall be
completed within _______________________
weeks/months of commencement
of the services.
(f) Financial liability of the consulting
engineer
The total liability of the
consultant under this Agreement shall be limited to
(g) Clause 4.2
Expiry of the liability of
the consultant
The liability of the
consultant expires
(h) Settlement of disputes
The arbitration rules and
procedures under which any dispute or difference arising out of this Agreement
shall be settled shall be
3. Each project has unique
technical characteristics and each contract has unique legal and administrative
characteristics which must be expressed in the provisions of the
agreement. Some of these characteristics
have previously been discussed in Section 2.7, Terms of reference and Section
2.8, Scope of work; and in Section 4.2 of this advisory circular.
4. Because these
characteristics are unique, they cannot be expressed in the relatively short
and simple terminology which was used for the standard conditions.
5. It is suggested, in keeping with the wording of the standard provisions, that separate appendices be provided in the contract as follows:
Appendix A - Scope of work
The scope of work should be
described as completely as possible as previously discussed in Section
2.8. The wording should reflect all the
understandings reached during the negotiations.
Appendix B - Consultants
personnel
In his proposal, the
consultant will have described his proposed staffing for the project and
presented the names and experience records of the individuals nominated to fill
the key positions. Depending on the time
lapse between the proposal and award of contract, these individuals may or may
not be available for the project.
Appendix B should require that the project be staffed with personnel of
equivalent experience to those nominated in the proposal and agreed during the
negotiations.
Appendix C - Counterpart
personnel, assigned specialists, equipment and facilities to be provided by the
client
The number of counterpart
personnel and assigned specialists, the duration of their assignments, their
levels of experience, and their responsibilities should be detailed in Appendix
C - the chain of authority governing
these individuals should be stated explicitly.
The type, size and condition
of the equipment and facilities should be described and the responsibility for
maintenance, repair and/or replacement assigned.
Appendix D - Remuneration and
payment
This subject has been
discussed in Section 2.6. Appendix D
should state the timing of payments, currency to be used, and all procedural
requirements for invoicing and processing of payments.